Inspectorate of Factories & Boilers Puducherry

FAQ’s for obtaining plan approval under the Factories Act, 1948 and Rules made there under.

(1) What is the Form to apply for plan approval?

The common application form under Industrial Guidance Bureau (IGB) along with Form-1C prescribed under the Factories Act, 1948

(2) Is there any fee applicable for scrutiny of plans?

Yes. The fee for scrutiny of plans has to be remitted to Govt. Account by way of Challan in The State Bank of India, Pondicherry as per the following schedule, namely:-

(3) What are the other prerequisites to be ensured before deciding on the site/ building?

• If the proposed factory is in an existing building which has been previously used as a factory, it shall be ensured that the previous occupier has surrendered his licence and has de-registered the erstwhile factory under Rule 121 of the Puducherry Factory Rules, 1964. This can be verified from the Factory Inspectorate.
• If new building is proposed to be constructed, 1% cess under the provisions of Building and other Construction Workers’ Welfare Cess Act, 1996 has to be remitted to the Puducherry Building and Other Construction Workers Welfare Board as per the rates fixed vide G.O. No. 32/Lab/AIL/G/2013, dated 16-09-2013 of Labour Department, Puducherry.

(4) How is cess calculated?

• The rates of construction of Cess are fixed vide G.O. Ms. No.32/Lab/AIL/G/2013, dated 16-09-2013 (Annexure-I).
• A cess calculation sheet detailing the area of construction and cess shall be enclosed with the application (Annexure-II).

(5) What are the enclosures to be submitted along with the application?

An application shall be made in Form No. 1-C which shall be accompanied by the following documents:-

• Fee for Scrutiny of Plans by way of paid challan
• Lease / sale deed for the premises.
• Details of the constitution of the firm i.e., partnership deed in case of partnership firm, memorandum and article of association in case of limited or private limited firm and copy of office bearer and constitution in case of co-operative sector.
• NOC from other partners / directors nominating the occupier.
• Flow chart of the manufacturing process supplemented by a brief description of the process in its various stages
• Four copies of detailed plans drawn to the scale (1:100)

(6) What are the details to be shown in the plans?

• The site of the factory and immediate surroundings including adjacent buildings and other structures, roads, drains etc.,
• The plan elevation and necessary cross-section of the various buildings, indicating all relevant details relating to natural lighting, ventilation and means of escape in case of fire. The plans shall also clearly indicate the position of the plant and machinery, aisles and passage ways
• Colour marking of the building and machineries to demarcate existing ones and proposed ones, in case of expansion by an existing factory.

(8) Who can prepare the plans?

As per Rule 13(2) of Puducherry Factories Rules, 1964, a person possessing a diploma or degree in civil/Architecture/structural engineering can prepare and sign the plans.

(7) Whose sign should be affixed on the plans?

The Engineer who prepared the plans and the occupier of the factory should affix his / her signature in the plans.

(9) When should revised plans be submitted for approval?

Whenever the occupier proposes to carry out alterations and additions in buildings and machineries, revised plans should be submitted for obtaining prior approval from Factory Inspectorate, before the said alterations are made.

(10) Consequent to plan approval, how to obtain factory licence?

• Consequent to obtaining plan approval, the occupier has to set up the factory as approved in the plans.
• Thereafter, to obtain Factory Licence;
  • An application in Form 2 duly filled in and signed by both the occupier and manager of the factory.
  • SBI remitted challan towards licence fee as per the Schedule based on HP and number of workers (Annexure-III).
  • Original Certificate of Stability of the buildings issued by competent person recognized under Section 6 of the Factories Act, 1948. Stability Certificate shall include basement, first and other higher floors if any.
  • Details regarding constitution of the factory (i.e. whether Proprietary/ Partnership/ Private Limited Company/ Public Limited Company)
  • List of Directors/ Partners with residential address.
  • Registration Certificate from Registrar of Companies in case of Company/ Registrar of Firms in case of Partnership Firm.
  • Declaration of occupier of the factory in case of partnership/ Private limited/ public limited company
  • Details of workers , their name, age, address and nature of duty
  • Certificate for compressor under Rule 60.
  • Certificate for hoists & lifts under Rule 58. If applicable.
  • Certificate for cranes under Rule 59.
  • Such other details as specified in the approval of Plans.

PROFORMA

Calculation sheet for payment of Cess as per provisions of the Building & other Construction Workers' Welfare cess Act, 1996.

The details of calculation of estimated cost and cess in respect of work cited above (i) are tabulated below:-

It is certified that;

• Estimated cost of construction and Cess amount are calculated as per Government Order communicated vide G.O. Ms.No.32/Lab/AIL/G/2013, dt.16-09-2013 of Labour Department, Puducherry.
• All the portions of proposed building cited at Sl.No.(i) and plan submitted for approval to Factory Inspectorate vide Ref. No.____________, dt. ________ are taken for calculation of estimate.
• Both of them i.e. Building Owner and Registered Engineer who prepared the estimate are held responsible for any deviation in excess of portions proposed with this Plan, noticed by the officials.